VILLAGE OF LEACROFT

POOL PARTY REQUEST FORM & RENTAL AGREEMENT

There is a limit of 10 people per residence who can use the pool at the same time.  If you’re planning a party or get-together that would cause you to have more than 10 people at the pool from the same residence, we ask that you complete this pool party request form in advance.  Please be aware that a fee may be charged if the request is approved.  Residents will also be required to sign-in upon entering the pool. These policies are part of an effort to properly maintain order and safety at our pool so it can be enjoyed by all Leacroft residents.

Name of Homeowner(s):  

Address:  

Phone Number:  

Email:  

Date of Event:

Timeframe of Event (including set-up and clean-up): AM/PMAMPM - AM/PMAMPM

Number of Guests:  Adults  Children (1-16 yrs)

Access Fob #:

Total Rental Fee: $75 for first 2 hrs + $25 for each additional hour

RESERVATION PROCEDURES

1. TENTATIVELY RESERVE: Login to your resident portal via https://VillagesofLeacroft.connectresident.com. Check the Clubhouse Rental calendar to verify your date is available. Once confirmed, submit a request via the portal to tentatively reserve your date. Complete and submit this Rental Agreement form.
2. MAKE PAYMENT: Charges will be posted to your online ledger. In the event that notice of cancellation is given more than two weeks prior to the rental date the lessor will refund the rental money in full. In the event of bad weather lessor will have option of either a refund or to reschedule the event. To make your payment:
   • • Log in to the Resident Portal at portal.connectresident.com. If you haven't registered for the Resident Portal yet, please refer to this quick registration tutorial: https://youtu.be/MibzmdNWWvs.
     • Click "Make Payment," which will direct you to ClickPay.
     • Since the charge may not appear on your account yet, select the "Edit" button next to your balance.
     • Manually enter the rental fee and/or deposit by choosing "Alternative Amount."
3. PLEASE ALLOW 5-7 DAYS FOR PROCESSING: Before your event may be approved, the pool vendor must confirm that proper lifeguard staff are available to oversee the number of guests in the pool. Your reservation is not considered finalized until you receive written confirmation from FirstService Residential that your rental agreement and payment have been received and that the appropriate amount of lifeguards have been secured. Upon approval, you will be notified and your event will be added to the calendar.

If you have questions or need to make changes to your reservation, please contact FirstService Residential at https://eastsupport.fsresidential.com.

RENTAL AGREEMENT

1. Lessee agrees to rent the pool on the date and time indicated listed above for a non-refundable rental fee of $75.00 for the first two hours and $25.00 for each additional hour indicated above. Payment should be made via credit card by logging in to your FirstService Residential Resident Portal at the following link: https://villagesofleacroft.connectresident.com/ upon receiving confirmation that your request has been approved.
2. In the event that notice of cancellation is given more than two weeks prior to the rental date the lessor will refund the rental money in full. In the event of bad weather lessor will have option of either a refund or to reschedule the event.
3. This contract must be completed, signed and returned with the appropriate rental fee within 24 hours of receipt, rental reservations are not final until payment is received.
4. Lessee agrees to pay for any damage caused by Lessee or their guests, invitees, etc.
5. Clearing of the pool area of all personal belongings must be done immediately following the event. Belongings left may be discarded by pool staff after event.
6. Lessee must be at least 21 years of age and a Leacroft property owner to rent the pool.  
7. Lessee must be in good standing with the Association. Outstanding balances dues or any special dues will result in termination of event 24 hours in advance.
8. Lessee should comply with all Mecklenburg County Noise Ordinances. We require that music be kept to moderation so that is does not disturb area residents.
9. No illegal substances are permitted on the premises.
10. Lessee assumes full responsibility if alcoholic beverages are served on the premises. Liquor may be served to guest. However, only Lessee may supply liquor. “BYOB” is not permitted by guest. Lessee is responsible for all permits associated with the serving of alcohol. Lessee is also prohibited from charging for admission or a ticket in conjunction with a function that serves alcohol. Lessee must obey all state alcohol regulations and is responsible for fines should those regulations be violated.  
11. Lessee is responsible for the conduct of his or her guest. Lessee is responsible for making sure guest obey all pool rules.
12. Lessee must be present for the entire event.
13. Rentals may only be during regular pool operating hours as published at time of event.
14. The pool will not be “Reserved” only to attendees of event and Lessee acknowledges that other residents may/will be at the pool during their event.  The fees charged under this agreement are to cover additional lifeguards and administrative fees incurred by the HOA for the event.
15. Lessee assumes, for myself and all my guest as lessee, all of the risks of participation in swimming pool activities and hereby agree to indemnify and hold harmless the Villages of Leacroft Homeowner's Association, Inc., its directors, officers, agents and employees against any liability, actions, causes of actions, claims or demands of every kind and nature resulting from any bodily injury, property damage or loss or otherwise that may occur during my or my child/children's swimming activities.  
16. Lessee of the pool does acknowledge and agree the Villages of Leacroft Homeowners Association or its contractors does not have any liability for the safety and well being of the guest at the pool area. In addition, I hereby agree to pay for all attorney and court costs associated with any litigation that I may bring against its directors, officers, agents and employees.
17. The lessee accepts full responsibility for the guest who use the pool area.
18. If lessee chooses to use the grill(s) belonging to the Association, lessee accepts full responsibility for its use. Any damage caused by misuse of the lessee or his/her guest is the sole responsibility of the lessee. Lessee is responsible for coordinating with the pool staff gate access to get to the grill and/or facilities. Lessee is responsible for the cleaning of the grill after the event; if the grill is found to not be cleaned a fee of $100.00 will be assessed against Lessee  
19. Failure to comply with these regulations and procedures reserves Lessors right to terminate the event/contract at any time, without refund of rental payment.
20. The lessee acknowledges that they have read, understand, and agree to the policies stated in Pool Rules and Regulations document located at www.leacroft.org.  

Please sign below to submit this form.

Signed Date: