QUAILBROOK V HOA COMMUNITY EVENT DISCOUNTED RENTAL AGREEMENT
RENTAL FEES DUE AFTER THE BOARD APPROVES THE RESERVATION:
Deposit Fee.
Refundable Rental Damage Deposit is $200. The deposit is returned after post event inspection.
Discounted Rental Fee.
$100 for events on Fri, Sat, Sun & Holidays
$50 for events Mon through Thursday.
Payment Instructions.
Within 24 hours of reservation approval confirmation, submit payment online at ttps://QuailbrookV.connectresident.com. Instructions for making resident portal payments: Once logged in, click 'Make A Payment' to access ClickPay. As the charge may not yet appear on your account, select the 'Edit' button next to the balance, then select 'Alternative Amount' to manually enter the fob payment amount. See the attached payment screenshot example as well. If you have trouble making a payment through the resident portal please call 24/7 Customer Care Center so they can walk you through it step by step over the phone at 800.870.0010.
Proof of event insurance.
Declaration page of insurance (COI) is required showing at least $300,000 of liability coverage. Submit COI at https://eastsupport.fsresidential.com/ within 24 hours of reservation approval confirmation. The clubhouse address for insurance: 150 Hyde Park Rd Somerset, NJ 08873.
The undersigned Homeowner agrees to hold the Quailbrook V Homeowner Association harmless from any and all damages which may occur from the Conduct and/or activities of the Homeowner's agents/servants and/or guests. This hold all harmless agreement shall
be absolute in nature and shall cover all conduct that is reasonable and necessary to the use of the Clubhouse. This agreement shall include but not be limited to injuries that are related to personal bodily injury and/or property damage.
It is further understood and agreed that the Homeowner assumes all risks for any materials, goods or equipment, etc. placed in the Clubhouse during the entire time said materials, goods, equipment, etc. are in the Clubhouse.
QUAILBROOK V HOMEOWNER ASSOCIATION CLUBHOUSE RENTAL – RULES AND REGULATIONS
By signing this agreement, you agree to follow the rules and clean up guidelines.
1. Rental will be on a first come, first served basis, to owners who are MEMBERS IN GOOD STANDING. Tenants wishing to use the clubhouse should go through their landlords. Rental requests at a discounted rate will be subject to Board approval prior to being confirmed.
2. Applications and deposits must be submitted a minimum of two (2) weeks in advance. (Exceptions will be considered, dependent on availability). Processing should be completed within five (5) working days.
3. Facility discounted rental fee is $100 for Friday, Saturday, Sunday and Holidays and $50 for Monday through Thursday, non-refundable without seven (7) days’ notice for cancellations. A damage deposit of $200 must be made when application is submitted. A refund will be given when a satisfactory inspection by the renter and the designated checker is complete. If the Clubhouse is not clean at the time of inspection, a $75.00 cleaning fee will be deducted from the damage deposit.
4. The rental contract will include and inventory checklist specifying furniture and equipment which were rented (and returned), based on inspection immediately before and after rental.
5. Functions may not begin earlier than 9 AM. All music MUST BE TURNED OFF BY 11 PM. Violation of the “noise curfew” may result in a complaint being filed with the Franklin Township Police Department. Guests must be out of the Clubhouse by 1 AM.
6. Cleanup must be conducted IMMEDIATELY. Inspection by a designated checker will be conducted the same day or the following morning. The Association will provide a broom and mop to facilitate clean-up. See Guidelines for Cleanup.
7. Teenage parties MUST be chaperoned by a parent or guardian AT ALL TIMES
during the party.
8. Smoking is PROHIBITED in the Clubhouse.
9. The pool is not available for the renter and his/her guests. Note: Pool users have access to the pool and the exterior rest room.
10. The patio area is available for the renter and his/her guests. Guests may park in authorized specified guest parking spots ONLY (in front of clubhouse)!
11. User shall properly lock the Clubhouse door when leaving the premises. The charge of a lost key will be $150.00, as the locks will have to be re-keyed.
12. Occupancy by more than 60 persons is prohibited.
13. Copy of the insurance certificate naming Quailbrook V Homeowner Association as an additional insured for a minimum amount of $300,000 to cover a liability or liabilities arising out of a party or event must be submitted with your application and contract.
14. Rules for the use of alcohol at the Clubhouse:
a. No alcohol will be sold
b. Alcohol will stop being served one hour prior to that end of the function.
c. It is agreed that the renter assumes all responsibility and the Association
is relieved of any responsibility related to the serving of alcohol on the
premises.
CLEAN-UP GUIDELINES
1. Before leaving, set HEAT on LOW IN WINTER to conserve energy. IN SUMMER, turn AIR CONDITIONING OFF.
2. Sweep floor and clean up any spills.
3. Take all leftover food and/or beverages with you.
4. Remove all garbage and dispose of it at your home.
5. Clean all tabletops thoroughly.
6. Fold and stack all tables and chairs as they were when the room was rented.
7. Please leave bathrooms neat and clean. Empty waste bins at towel dispenser.
8. You must supply all cleaning products and large plastic garbage bags.
9. NOTIFY DESIGNATED CHECKER OF ANY DAMAGE THAT WAS DONE DURING YOUR PARTY.
QUAILBROOK V CLUBHOUSE EQUIPMENT
To make your planning easier, the Clubhouse is equipped with the following:
6 60” round tables
2 30” x 96” rectangular table
2 30” x 72” rectangular table
60 stacking chairs
1 full size refrigerator/freezer
1 outdoor size garbage can
1 microwave oven
You will be responsible for providing garbage bags and clean-up supplies, as well as toilet paper, paper towels and soap for your quests to use in the restrooms.
A designated member of the Board or the Management Company will contact you to arrange for a WALK-THROUGH INSPECTION ON OR PRIOR OF THE DAY OF RENTAL AND THE DAY AFTER.
PLEASE TREAT THIS CLUBHOUSE AS IF IT WERE YOUR OWN HOME.
THANK YOU AND HAVE A GREAT TIME
Should you have any questions, please contact the Management Company at 800.870.0010.
