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Park West South Effingham Clubhouse Reservation

Park West South Effingham Clubhouse

Rules and Procedures

Amenity application, deposit, and rental fee must be submitted to the Association office before your reservation can be approved. Completing this reservation form does not constitute approval for your reservation.

The Clubhouse is open for the use of Park West South Effingham property owners and their accompanied guests. Areas available for common use include the large room, kitchen area, restrooms and pool.
Community-wide events will be scheduled and held from time to time at the facility, and private events may be scheduled by property owners on a first come/first served space available basis. The hosting property owner must be in attendance at any scheduled event.
Any owner reserving the clubhouse must be current on their HOA assessments.
Events must be scheduled through the resident portal at https://ParkWestSouthEffingham.connectresident.com

Event Member Rental Fee: $85.00. Events will require an $85 rental fee and a refundable deposit of $100. Funds must be delivered in two paper checks and mailed to HOA office. Your deposit check will be cashed and a refund will be issued within 10 – 14 business days unless there is a clean-up or damage expense to the HOA.

Furniture arrangement and the facility must be left in the condition in which it was found. All garbage generated must be bagged and removed from the premises. The facility will be inspected by the cleaning service by 12:00 noon the following business day after the event. Any damage noted will be deducted from the deposit. Any damage in excess of the deposit will be billed to the hosting property owner.

Once the payment and deposit are received a code will be generated and emailed to you for use of the clubhouse on the day of your rental. If you need additional dates for setup or breakdown please note there will be an $85 dollar charge per day. Only one $100.00 refundable deposit is necessary for the event.
If the event requires removal of the furniture in the clubhouse, the person booking the event must make arrangements to have the furniture moved and replaced immediately after the event. Any damage to the furniture will be at the booking party’s expense.
Availability of the facility for private use will be controlled by Park West South Effingham and its community manager.
HOA sponsored social functions will have priority over private events.
The property owner reserving the facility is responsible for the conduct of all guests associated with a private activity.
Normal closing hours for clubhouse functions shall be 10:00 p.m.
At closing, alarm will be set at precisely 10:00. Persons occupying any part of the facility after the alarm is set are trespassing and may be prosecuted.
Persons occupying the facility after hours, who trigger an alarm event, or whose failure to properly secure the facility allows triggering of an alarm will be charged a fee for time, travel and costs at a rate to be determined.
Events organized chiefly for minors MUST be supervised by responsible adults at all times and in all areas.
Neither management nor the HOA assumes any liability for personal injury to or for the loss of personal property of property owners or their guests using the Park West South Effingham facility.
The HOA and community manager reserve the right to refuse use of the facility by any group or organization whose size is likely to strain the facilities or constitute a hazard in the event of fire or other emergency.
SMOKING IS NOT PERMITTED INSIDE PARK WEST SOUTH EFFINGHAM CLUBHOUSE AT ANY TIME.
Smokers outside the building are requested to dispose of their cigarette butts properly.
By order of the Fire Marshall, no grilling, grease cooking or deep frying will be allowed in the Clubhouse or in or near any pine straw or mulch areas.
Host agrees to respect the “quiet enjoyment” of the residents of the community.
No one under the age of 21 may reserve the Clubhouse facility.
Hosting property owners will take full responsibility for locking up and securing the building and storage areas before leaving.
No pets are permitted within the Clubhouse facility at any time.
No fireworks of any kind are permitted at or near the Clubhouse facility at any time.
Alcoholic beverages may be in the clubhouse but the liability is the responsibility of the homeowner. Homeowners will be required to get a rider added to their homeowner’s insurance policy for the date/day of the party. You may contact your insurance company for additional information regarding this item.
No fastening, gluing, or taping onto walls, trim, or windows. Please use other methods to decorate to protect the facility.