HERITAGE SOUTH HOMEOWNERS ASSOCIATION

CLUBHOUSE RENTAL AGREEMENT

Please read this agreement carefully. Your reservation is not confirmed until you have received written confirmation from FirstService Residential. Management must receive: a completed & signed copy of this agreement and all required fees. See below for procedures - CHECKS WILL NOT BE RECEIVED.

PROCEDURES FOR RESERVING THE CLUBHOUSE

Reservations must be made at least two weeks in advance and cannot be made more than three months in advance of the event.

1. TENTATIVELY RESERVE: Login to your resident portal via https://HomesatHeritage.connectresident.com. Check the Clubhouse Rental calendar to verify your date is available. Once confirmed, submit a request via the portal to tentatively reserve your date. Complete and submit this Clubhouse Rental Agreement form.
2. MAKE PAYMENT: Charges will be posted to your online ledger (via https://HomesatHeritage.connectresident.com). Payments must be made ONLINE ONLY within 48 hours of being posted to your account (charges listed below):
   • • NO CHECKS ARE ACCEPTED. DAMAGE FEES WILL BE CHARGED IF APPLICABLE BASED UPON THE ATTACHED POLICY.
       • There is a fee of $100 for the first 4 hours (including set-up and clean-up time), and $25.00 for each additional hour. 
     • A non-refundable damage fee of $150 will be charged IF the clubhouse is: found to have damages after the event or renter's trash, etc. is anywhere onsite after the events. Any cost exceeding the damage fee will also be paid by the renter. RENTER WILL BE NOTIFIED BY MANAGEMENT OF CHARGES.
3. SCHEDULE WALKTHROUGH WITH CLUBHOUSE COORDINATOR: You must contact the clubhouse coordinator, Selena at (704) 859-7070 within 5 days of submitting your application and payment to schedule a walkthrough of the clubhouse. Your event will not be approved until the walkthrough has been scheduled. Failure to show up at the appointed time will result in denial of your reservation and refund of all fees. Selena's scheduled hours are: Tuesday - Friday 10:00AM to 2:00PM, Saturday 1:00PM to 5:00PM.
4. Upon receiving all the appropriate documents and fees to complete the reservation, FirstService Residential will then email the Homeowner confirmation that your rental request is APPROVED. 
5. Renters will have exclusive use of the Clubhouse rooms during the hours specified in the Agreement. The clubhouse may be rented between 9:00am and 11:00pm. An extension to midnight may be requested for Friday and Saturday events. When specifying rental time, INCLUDE both set up and clean up time for rental. The clubhouse is open for usage by the membership outside of private events.
6. Renter agrees to follow the Clubhouse Cleaning Checklist included in the Rental Agreement. Failure to comply with the checklist may result in a damage fee charged to the renter's account. Renter is responsible for all damage, breakage and conduct of his/her guests occurring during the reservation. In case of damage or breakage by residents or guests, it must be reported immediately by telephone to FirstService Residential (855)-546-9462.
7. Rental of the Clubhouse is restricted to Residents Only. Renters may not rent on behalf of a third party. Joint rentals are not permitted. The homeowner who rents the facility must be present for the entire event.
8. Occupancy Limits CANNOT exceed the following per Union County Fire Marshal:
9. Rental of the Clubhouse DOES NOT include the pool, parking lot, sidewalk, or exercise room. All event activities are to be confined to the Clubhouse. The patio area is open to all residents and cannot be reserved.
10. NO usage of tape, pushpins, nails, etc. on the walls, mirrors, etc. Damages to the walls/paint, etc. will be charged to the owner/renter.
11. Upon exiting, please set the thermostat to 68 in the summer and 72 in the winter.
12. NO candles, smoking, or animals are allowed in the Clubhouse or on the patio or pool deck.
13. The Homeowner sponsoring the event must be present at all times.
14. The Clubhouse may not be used for fundraising or profit-making events unless the event is first approved by the Board of Directors.

FirstService Residential will officially reserve the facility subject to online payment of rental fees along with your signed rental agreement.

CLUBHOUSE RESERVATION AGREEMENT

Name of Homeowner(s):

Address:

Phone Number:

Email:

Date of Event:

Timeframe of Event (including set-up and clean-up): AM/PM AM PM - AM/PM AM PM

Purpose of Event:

Number of Guests:  Adults  Children (1-16 yrs)

Amenity Center Key Card #:

Total Rental Fee: $

RENTAL FEE STRUCTURE & CONTRACT

$100.00 for the first 4 hours (including set-up and clean-up time), and $25.00 for each additional hour.

Please make payments online at www.clickpay.com once your ledger is charged by FirstService Residential. The clubhouse rental does not include the pool.

Damage Fee Policy: The Clubhouse will be inspected by the clubhouse manager pre-rental and post-rental for damages, etc. A non-refundable damage fee of $150 will be charged to the renter's account if the clubhouse is: found to have damages after the event or renter's trash, etc. is anywhere onsite after the events. Any cost exceeding the damage fee will also be paid by the renter.

By signing this agreement, the homeowner (renter) hereby agrees to be responsible for any and all costs incurred in repair of the facilities to its condition prior to the subject event, which shall not be limited to the amount of the damage fee. Improper use of the clubhouse or any violation of the rental policies concerning the use of the clubhouse may result in an additional fee. Improper use of the clubhouse or violation of rental policies may also result in use restrictions. Should damage exceed the damage fee, the association will resort to legal remedies, including a lien on homeowner(s) property. 

Homeowner(s) acknowledges that his/her use of the facility is purely for the pleasure of Homeowner(s) and his/her guests and may not be used for business or commercial purposes. Heritage South Board of Directors sanctioned community events shall be permitted for the benefit of the community. Homeowner(s) further acknowledges that neither FirstService Residential (“Manager”), nor Heritage South ("Association"), has assumed any responsibility for, nor shall the Manager or the Association have any liability for, the actions or inactions of Homeowner(s)and his/her guests and invitees or for any injury, damage or loss any person may sustain while using the facility or in connection with or as a result of any activity, including consumption of alcohol or other intoxicating substances, engaged in by any person while using the facility.

Homeowner(s) on behalf of himself, his heirs, successors and assigns, and on behalf of his/her guests and invitees, their heirs, successors, and assigns hereby releases the Manager, the Association and the respective officers, directors, shareholders, agents, members, successors, and assigns of and from any claims which Homeowner(s), his or her guests, and invitees, now have or may hereafter have which are related in any way to any loss, damage or injury that may be sustained in connection with their use of the facilities or as a result of any activity, including consumption of alcohol or other intoxicating substances, engaged in while using the facility.

Homeowner(s) on behalf of himself, his heirs, successors and assigns, agrees to indemnify, defend and hold harmless the Manager and the Association and their respective officers, directors, shareholders, agents, members, successors, and assigns against any and all claims, demands, damages, costs and expenses including reasonable attorney fees arising from the use of the facilities, including the buildings and sidewalks adjoining same, by the Homeowner(s), his or her guests, and invitees, or a s a result of any activity, including consumption of alcohol or other intoxicating substances, engaged in by any such person while using the facility. In the event any action or proceeding is brought against the Manager or the Association, their respective officers, directors, shareholders, agents, members, successors or assigns by reason of any such claim, Homeowner(s) covenants and agrees to pay all costs of defense of such action
or proceeding by council satisfactory to the manager and the Association.

The foregoing indemnification and defense obligations shall not be conditioned upon the availability of insurance coverage and Homeowner(s) failure to obtain insurance coverage or the refusal of the insurer to pay any claim or otherwise assist Homeowner(s) in fulfilling such obligations shall not relieve Homeowner(s) of the indemnification and defense obligations set forth herein.

Homeowner(s) has read and is familiar with the provisions of this Agreement and the rules of the facilities, and agrees to comply with it. Please select either "yes" or "no" and then provide your initials. YES/NO YES NO

Will alcoholic beverages be served at the event? YES/NO YES NO

Your homeowner assessments cannot be delinquent prior to rental of the facility.

CLUBHOUSE CLEANING CHECKLIST

Report all damages to: https://eastsupport.fsresidential.com/

Food or beverages dropped on floor or furnishings should be cleaned immediately. Any damages or deficiencies based on this listing are subject to a damage fee if not followed, at the discretion of the Management Company and Board of Directors.

Clubhouse Information

• Please check that your Amenity Center Key Card works prior to your rental date

Technology

• Wi-Fi Password: HOAHeritage
• Thermostat: located on the wall closest to the parking lot. Do not set the A/C below 68 or set heat above 72.

Trash/Clean Up

• Trash bins are located on the side of the Clubhouse. Please use the correct bin for your waste. If trash is not removed from the clubhouse and placed into the bins, a damage fee will be assessed.

Please sign below and submit this agreement.

Signed Date: