EDGEWATER AT TOWN CENTER
Clubhouse Rental Agreement & Condition Checklist
For Private Event Rental Use Only — Reservation Required
Must be completed by a resident adult 18 years of age or older

SECTION 1 — RESIDENT INFORMATION
Please indicate your association membership:
Select One Condominium Unit Owner/Resident (Condominium Unit Owners Association)) Townhome Owner/Resident (Cluster Association, Inc.)

Owner Name:

Unit Address:

SECTION 2 — RESERVATION DETAILS
Event Occasion: Event Date:  

Estimated Number of Guests:  

Event Start Time: Event End Time:

Will there be alcohol served? : Yes No

SECTION 3 — FEE SCHEDULE & PAYMENT

Rental Fee (non-refundable): $50/hour per 4-hour block
Security Deposit (refundable, subject to post-event inspection) $300.00
Total Due at Reservation: $
Amount Paid: $

The security deposit will be refunded within 14 days of the event, less any amounts assessed for damage, cleaning, or rule violations. The resident will be notified in writing of any deductions.

SECTION 4 — CONDITION CHECKLIST (Pre- & Post-Event)
Both columns must be completed and signed. Photos are required at both walkthroughs and must be attached to this form or submitted to the Management Agent by email before the event begins and within one hour of the event’s end.

• Floors are clean and undamaged.
• Furniture is in place and undamaged. 
• Walls and ceilings undamaged. 
• Restrooms clean and stocked. 
• Kitchen/Kitchenette clean. 
• Trash receptacles empty. 
• No existing damage noted. 
• All trash removed. 
• Furniture returned to original positions.

SECTION 5 — RESERVATION POLICIES

SECTION 6 — VIOLATIONS & COST RECOVERY
The following constitute violations of this agreement. The resident will be held responsible for the full actual cost of remediation, repair, or replacement — whether or not that cost exceeds the security deposit. Costs exceeding the deposit will be billed directly to the resident’s account.

• Failure to clean the facility after use, including restrooms, kitchen, and common areas.
• Trash not removed or improperly disposed of, including failure to prevent pest attraction.
• Furniture not returned to original positions or damaged during the event.
• Unauthorized use of the clubhouse without a confirmed reservation on file.
• Exceeding the 30-person occupancy limit.
• Music or amplified sound continuing past 10:30 PM, or event continuing past 11:00 PM.
• Alcohol served without prior written Board authorization.
• Use of glass containers on the pool deck or within the pool enclosure.
• Commercial activity, business promotion, admission-charging, or fundraising events
  benefiting the resident personally.
• Damage to furnishings, fixtures, equipment, or any part of the facility caused by resident, guests, or vendors. 

SECTION 7 — TERMS & ACKNOWLEDGMENTS (Initial Each Paragraph)

1. I acknowledge that this rental is for private use of the clubhouse only. The
   reservation does not include exclusive use of the pool or any other outdoor amenity unless separately authorized in writing by the Board. Other residents retain the right to use shared outdoor areas during my event.
2. I confirm that this event is personal and non-commercial in nature. The clubhouse may not be used to conduct business, promote commercial services, charge admission, host fundraisers that personally benefit the resident, or generate income of any kind. Violation of this term will result in immediate termination of the rental and forfeiture of all fees.
3. I understand that all guests, whether formally invited or not, count toward the 30-person occupancy limit. I will not use informal invitations to circumvent the rental process or occupancy cap, and I accept full responsibility for managing attendance at my event.
4. I accept full responsibility for the conduct of all persons present at my event, including guests, children, and any vendors or service providers I engage. I am the sole responsible party regardless of who causes damage or triggers a violation.
5. I acknowledge that I am responsible for supervising everyone attending my event, regardless of their age, at all times. I will not permit unsupervised individuals to remain in the clubhouse at any point during or after my event. I accept responsibility for ensuring this requirement is met for the duration of my rental.
6. I acknowledge that the clubhouse and facility are passively monitored by video surveillance 24 hours a day, 7 days a week. Footage may be reviewed after the fact in
   connection with any damage claim, noise complaint, occupancy dispute, or rule violation associated with my event.
7. I understand that the security deposit will be withheld in whole or in part to cover actual remediation, repair, or cleaning costs. If actual costs exceed the deposit, the balance will be billed to my account. I will receive written notice of any deductions within 14 days of the event.
8. I confirm that no glass containers will be used on the pool deck or within the pool enclosure at any time during my event. Glass is permitted inside the clubhouse only.
9. If alcohol will be served, I confirm that I have obtained prior written authorization from the Recreational Committee, that service will be limited to designated areas, and that I will not permit intoxicated persons to remain on the premises. Alcohol service must cease at least 30 minutes before the event end time.
10. I confirm that my reservation is not confirmed until I receive written notice from the Management Agent and the event appears on the community amenity calendar.
    Submitting this form and paying fees does not itself constitute confirmation.
11. I confirm that I have reviewed and will comply with all Edgewater at Town Center Facility Rules and the Amenity User Guide. I understand that violations may result in forfeiture of the deposit, cost recovery billing, and permanent revocation of rental privileges. 

SECTION 8 — SIGNATURE
By signing below, I confirm that I have read this entire agreement, that I understand its terms, and that I agree to be bound by them on behalf of myself and all persons under my supervision. I acknowledge that this is a legally binding document. To the extent any portion of this Agreement is adjudged unenforceable by a court of competent jurisdiction, I agree that the remaining provisions of this Agreement shall nonetheless survive and remain in full force and effect.