BRICKHOPE PLANTATION AMENITY CENTER
Rules and Procedures
The Brickhope Plantation Amenity Center is open for the use and enjoyment of the Brickhope Plantation property owners and their accompanied guests. Areas available for common use without a reservation include the restrooms, Fitness Room and swimming pool.
(1) The Meeting Room and adjacent prep area may be reserved for private events.
(2) Private events must be scheduled through FirstServiceResidential– https://eastsupport.fsresidential.com and reservations will be taken on a first come/first serve basis. The reservation form and fee(s) must be received at least 7 days before the event.
(3) The property owner reserving the Meeting Room must be in attendance at the scheduled event and will be responsible for the conduct and any damage caused by their guests.
(4) Rental of the Meeting Room and adjacent prep area will require the following fees/deposits:
(a) Non-Refundable Rental Fee: $250. Rental fee includes light cleaning service and inspection.
(b) OPTIONAL Non-Refundable $25 Table/Chair Rental Fee( per reservation): Additional tables and chairs(the ones in the front storage room)are available for rental. There are 8 tables and 35 chairs.
(5) The Meeting Room furniture and fixtures are to remain inside of the Meeting Room and must be returned to their original positions at the conclusion of the event.
(6) All garbage generated during the event must be removed from the premises. The garbage may be placed in the fenced-in trash bin beside the parking area.
(7) At the conclusion of the event, all items brought to the event must be removed from the cabinets, sink, counters and refrigerator. The refrigerator settings must be turned to the middle range
(8) An access code is required for access for such events. An email will be sent to you with the access code to access the meeting room. The door automatically locks 5 seconds after the code is entered. Access to other facilities in the Amenity Center requires a member’s key card.
(9) Application of decorations to walls, ceiling and furnishings is prohibited.
(10) Lost and/or unreturned keys may result in a charge against the deposit for the cost of re-keying and key distribution.
(11) Availability of the facility for private use will be controlled by Brickhope Plantation Master Community Association and FirstService Residential.
(12) Brickhope Plantation Master Community Association-sponsored events will have priority over private events.
(13) Events organized chiefly for minors MUST be supervised by responsible adults at all times and in all areas.
(14) FirstService Residential and the Brickhope Plantation Master Community Association do not assume any liability for personal injury or for the loss of personal property of property owners or their guests using the facility.
(15) If alcohol is to be served at a private event, the owner must provide proof of applicable coverage from their insurance company prior to the event. The proof of applicable coverage must show the Brickhope Plantation Master Community Association as additional insured for the event date. Alcohol is prohibited outside of the Meeting Room.
(16) The Brickhope Plantation Master Community Association reserves the right to refuse use of the facility to any group or organization whose size is likely to strain the facilities or constitute a hazard in the event of fire or other emergency. Maximum occupancy of the Meeting Room is 45 people.
(17) SMOKING IS NOT PERMITTED INSIDE THE BRICKHOPE PLANTATION AMENITY CENTER AT ANY TIME. Smokers outside the building are requested to dispose of their cigarette butts properly.
(18) By order of the Fire Marshall, no grilling, grease cooking or deep frying will be allowed in the Amenity Center or in or near any pine straw or mulch areas.
(19) The Host agrees to respect the “quiet enjoyment” of the residents of the community.
(20) No one under the age of 21 may reserve the facility.
(21) No pets are permitted within the facility at any time.
(22) No fireworks of any kind are permitted at or near the facility at any time.
(23) Renters of houses in Brickhope Plantation may book the facility, but the Property Owner must co- sign the application. Owner assumes full responsibility for the event including the conduct of their tenant and all guests, and any damage that may occur.
(24) **AMENITY CENTER RENTAL DOES NOT INCLUDE EXCLUSIVE USE OF THE POOL**
**Checks Payable to: Brickhope Plantation HOA**
201 Sigma Drive Suite 350
Summerville, SC 29486
24/7 Customer Care Center 843-795-8484
THE MEETING ROOM IS AVAILABLE TO RENT 7 DAYS A WEEK STARTING AT 8:30AM.YOUR EVENT MUST BE FINISHED AND THE ROOM CLEANED AND EMPTIED BY 9:00PM. YOUR KEY CARD WILL NOT WORK AFTER THAT TIME.
I have read and agree to abide by the Brickhope Plantation Master Association Rules and Regulations with regard to the use of the Amenity/Facility/Clubhouse and this agreement. I understand that I am responsible for cleaning the meeting room and adjoining kitchen area and any other premises utilized by myself and my guests at the end of my event and that if the premises are not left in a clean condition, or if damages occur, my account will be charged a cleaning fee or for necessary repairs as follows:
● $10 – Any dishes left in the sink
● $10 – Dirt, tape, or items left on walls
● $10 – Furniture not placed back in original positions
● $10 – Trash left in the room
● $10 – Personal items left in room
● $50 – Key not returned to lockbox
● $50 – Cigarettes are found outside and/or smoke odors are inside
● $30 – Chairs and/or tables are not returned onto the chair rack
● Damages to walls/furniture/appliances/cabinets will be actual repair or replacement cost.
I understand that I am fully and solely responsible for any loss or damage by any of the participants in this
event. I assume all responsibility and will indemnify, defend and hold Brickhope Plantation Master Association, its Trustees and the Declarant and their employees, agents and contractors, harmless from any and all losses, costs and liabilities related to my use of the clubhouse, including but not limited to reasonable attorney fees.
Name of responsible person(s):
Apx. # Guests:
Address:
Phone Number:
E-mail:
Date of Rental:
For the Hours of: to
For the Purpose of: (Type of Activity)
Key Card # (Required)
Optional table and chair rental (available for an additional $25.00 fee):
Signed Date:
